You sit down to write an email and the first thing you fill in is the subject. Write your email, hit send, and that’s the last you think about it. But it shouldn’t be. Before you hit send, think about what you hope someone will do when they receive your email and modify the subject accordingly. What does that mean? Well, for instance, if you send your client a bill, don’t call it “Invoice for ABC Company” because that’s what it is to YOU. Instead, call it “Invoice from TPG – June 1-30, 2013” so if they file it, they can find it easily. If you send them the same thing regularly, by just changing the date they have neat and orderly information without lifting a finger. Nice. Or, maybe you want someone to respond. If you think about your own email habits, the first […] Continue reading
The Importance of Managing Outlook
So I’ve spent the bulk of the last week fixing Outlook for people. It isn’t that Outlook has a lot of problems, but most people don’t invest the time necessary to properly maintain it. First and foremost Outlook has a storage limit of 2 GB. With most emails being around 14 kb, it takes a long time to get to 2 gb. But, when you do, it takes a long time to fix! Instead, make it part of your daily management and you won’t have problems later. 1. Shift+Delete is your friend. Shift+Delete actually deletes the item from Outlook rather than moving it to your recycling bin. For all those spam messages, jokes, and read newsletters, this is a great way to keep your Deleted Items to a manageable level. 2. Archive projects – Filing emails in folders will keep you organized. When you conclude […] Continue reading